1.2-1.2
Identify Key Roles and Tasks in the Production Process.
To successfully work on a production, the first and foremost important responsibility is to keep in contact with the client on a regular basis. This means that you can keep up to date with your clients schedule, have the ability to inform them when things don't quite go to plan, as well as even arranged times and appointments that suit the clients schedule without having to take hours here and there to arrange things. Another thing to note is that most productions will require more than just one person, and depending of the nature of the job and those involved its highly likely that the other members of the team will need informing of changes, changes of time, places, as well as being able to report their own occurrences with you to make sure everything moves as smoothly as it could.
Outline how to clarify, agree and revise working arrangements in a way which promotes good
working relationships.
3.1-3.4
Clarify, agree and revise working arrangements, promoting good working relationships.
Balance is the key to any structure or organisation, without being able to manage peoples issues, time allocation, and work balance, things will drastically fall apart. While the efforts are long, strenuous, and sometimes tedious, the benefits of taking the time to micro-manage every individual detail can really make a difference, not just in the out put of work given, but also helping colleagues become closer socially. The best thing is to be very specific, clear and understandable, as sometimes direction is lost on double meanings.
Communicate own decisions clearly and constructively
It is highly beneficial to conduct some form of group brain storming activity when the project initially begins. This lets everyone feel that they have voiced their opinion and contributed to the project as a whole. Other than the obvious social aspects of sharing thoughts, it can be really helpful towards the companies, and the projects goal, giving a chance for you to put ideas forward that you think few have considered, and vice-versa for other members of the team.
Resolve any conflict situations or dissatisfaction as necessary.
The best way to deal with conflict is to speak with your superior as soon as possible, any internal disputes can be quite harmful to productivity, and if the problem or fault is found in the actual project or company, then raising it with a line manager, or attempting to speak to the rest of the group about the issue can be a fast way to solve most problems.
Liaise with appropriate colleagues to ensure effective and productive working
Finding the right ways and methods to communicate properly is always well, being friendly is good, but still being able to pull through with the work whilst doing so shows you're committed as well as friendly. This ensures while being casual, you can still help improve the productivity of the project, benefiting your colleagues, and the goals the teams set out to do originally.
Identify Key Roles and Tasks in the Production Process.
To successfully work on a production, the first and foremost important responsibility is to keep in contact with the client on a regular basis. This means that you can keep up to date with your clients schedule, have the ability to inform them when things don't quite go to plan, as well as even arranged times and appointments that suit the clients schedule without having to take hours here and there to arrange things. Another thing to note is that most productions will require more than just one person, and depending of the nature of the job and those involved its highly likely that the other members of the team will need informing of changes, changes of time, places, as well as being able to report their own occurrences with you to make sure everything moves as smoothly as it could.
Outline how to clarify, agree and revise working arrangements in a way which promotes good
working relationships.
The best way to promote good working relationships, while still improving on the status-quo in terms of work and project flexibility is to hold an initial meeting. This is good because it can get many minds in one room, outline the fundamental goals and aspirations of the project as a whole. Outlining clear points like, time keeping, and the scale of time it will take to complete the project, the resources, as knowing how to spend, what to spend it on, and when is the most opportune moment to do so, and personal involvement, as you want every member to feel that their presence is not only needed, but vital. Using these steps, its possible to bring people together and have them work as a fully efficient team, bringing people closer, whilst still improving on current ideas and the general production as it is.
2.1-2.6
Explain the importance of balancing the needs of the tasks and people.
This is a crucial part of project development, as you need to know who wishes to do what task, and who are the most capable members. This is the obvious point, being able to analyse who is best at what tasks, as well as assessing their health for the situation, it's no good giving somebody with back pains and spinal issues a job that entails heavy lifting and labour. On the other hand, making sure you are aware of how many holidays if any are booked) each colleague has, and judging whether or not their personal life or issues will affect the project.
Explain the importance of sharing information with colleagues.
An important part of building projects as a team is making sure everyone is aware of how the project is working, informing everyone about their specific tasks, so everyone can network together and solve issues efficiently. The absence of informing people of decisions and directions the projects is taking can be drastic, and if not corrected could even become a problem big enough to ruin the whole project it's self. This is because people fundamentally need to know what correlates with their tasks, if someone is working on the budget and the finances, but information on sales or resources are skewed, he/she could very well make a mistake without even realising. This also applies for personal issues, if a relatively important day is ahead of someone designated to design and produce visual packs for the given task, suddenly doesn't turn up, and doesn't notify anyone before hand, everyone will presume things are going as planned. With the invention of E-mails, telephones, and computers, it's easy to keep all and everyone informed, as and when they need to be.
Identify ways of tactfully requesting others to change working arrangements to improve own productivity.
Having a flexible system makes it easy to pass jobs to and from workers, making it easy to get small tedious jobs done quickly when people have the spare time. If this continues and the task at hand doesn't seem to be improving, it's always best to speak with a project manager to make sure that they them selves can add the job to someone else's allotted time. If you are one of the people working, and you need time to set aside your current job to work on another, then it's best to talk to someone who seems relatively far ahead in their work, and explaining the situation in hopes of coming to a conclusion that works well and benefits both workers with little inconveniences.
Describe how to explain own decisions clearly and constructively.
I find it easier to communicate my ideas better when first having worded them the way I feel best in my mind. From there I usually explain my reasons for making such decisions, and why I felt it was the best option. In TVMS we frequently use E-mails to send ideas and information back and forth, though face to face contact is a preferred method for my self.
Describe how to resolve conflict situations dissatisfaction.
The best way to deal with conflict in the work place is to sit both parties aside and make an effort to get both sides of the story, being unbiased and leaning on the facts and facts alone. The worst thing to do with a situation of conflict is bring it to public attention, as this can be embarrassing, humiliating, and at times degrading for all involved. If the problem is that the conflicting workers don't get along, then separating the pair, and making sure their hours are scheduled in a way so that both don't have much interaction.
Explain the importance of liaison with colleague to productivity.
Cooperating with members of the project is always important, from a social aspect as well as one formed in the work place. It's almost impossible to avoid networking with your co-workers when all of you are working towards the same goal, and without that initial connection between workers, information would be harder to flow around the working environment, and the speed at which most tasks could be completed would likely be reduced.
3.1-3.4
Clarify, agree and revise working arrangements, promoting good working relationships.
Balance is the key to any structure or organisation, without being able to manage peoples issues, time allocation, and work balance, things will drastically fall apart. While the efforts are long, strenuous, and sometimes tedious, the benefits of taking the time to micro-manage every individual detail can really make a difference, not just in the out put of work given, but also helping colleagues become closer socially. The best thing is to be very specific, clear and understandable, as sometimes direction is lost on double meanings.
Communicate own decisions clearly and constructively
It is highly beneficial to conduct some form of group brain storming activity when the project initially begins. This lets everyone feel that they have voiced their opinion and contributed to the project as a whole. Other than the obvious social aspects of sharing thoughts, it can be really helpful towards the companies, and the projects goal, giving a chance for you to put ideas forward that you think few have considered, and vice-versa for other members of the team.
Resolve any conflict situations or dissatisfaction as necessary.
The best way to deal with conflict is to speak with your superior as soon as possible, any internal disputes can be quite harmful to productivity, and if the problem or fault is found in the actual project or company, then raising it with a line manager, or attempting to speak to the rest of the group about the issue can be a fast way to solve most problems.
Liaise with appropriate colleagues to ensure effective and productive working
Finding the right ways and methods to communicate properly is always well, being friendly is good, but still being able to pull through with the work whilst doing so shows you're committed as well as friendly. This ensures while being casual, you can still help improve the productivity of the project, benefiting your colleagues, and the goals the teams set out to do originally.
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